Clear Phases. Realistic Timelines. Regular Communication.
We run fixed-scope projects with defined deliverables, transparent timelines, and weekly communication. No open-ended retainers. No scope creep. No surprise invoices.
Our Engagement Model
Defined Scope · Predictable Timeline · Transparent Pricing
Before any work begins, we define the scope, timeline, and pricing clearly — so you know exactly what to expect, with flexibility to adapt as requirements evolve.
Defined Scope
Clear deliverables before execution begins
Predictable Timeline
Structured milestones and delivery phases
Transparent Pricing
No hidden costs or surprise changes
The Process
The Three Phases
Phase 1: Discovery
Understand your problem deeply before writing a single line of code.
- Meet stakeholders to understand the business problem and success criteria
- Evaluate technical approach and architecture options
- Review existing data, systems, and integration requirements
- Assess technical feasibility and identify risks
- Define the scope, timeline, and budget
- Prepare a detailed written proposal — you decide whether to proceed
Deliverable: Written proposal with defined scope, timeline, budget, and success criteria
Phase 2: Build
Develop working systems with weekly progress updates.
- Weekly working demos — you see progress every week
- Regular check-ins to ensure alignment
- Iterative refinement based on your feedback
- Continuous automated testing throughout
- Integration development and end-to-end testing
- Accuracy and performance validation with real data
Deliverable: Production-ready system passing all acceptance criteria
Phase 3: Deploy
Production deployment with everything your team needs to operate confidently.
- Production deployment on AWS
- Monitoring, alerting, and observability dashboards configured
- Complete technical documentation and runbooks
- Knowledge transfer sessions with your technical team
- 30 days of post-launch support included
Deliverable: Live production system + documentation + trained team
Communication
How we communicate
Weekly Demo Calls
Every week during Build phase — demo working functionality, discuss next sprint.
Async Updates
Written Friday update: progress, next steps, decisions needed.
Dedicated Slack Channel
Real-time communication with the project team.
Project Portal
Shared workspace (Notion/Confluence) with specs, decisions, documentation.
Direct Access
Access to the project lead at any time — no account managers in between.
What We Need From You
Your role in the process
Designated project contact
One decision-maker who can answer questions within 24 hours.
System access
API credentials, environment access as required.
Weekly availability
1–2 hours/week for demo calls and feedback.
Timely feedback
Respond to questions within 24 hours to keep project on track.
What We Don't Do
Setting clear expectations
- Open-ended retainers without defined deliverables
- 12-month research projects with no working system
- Proof-of-concepts not designed for production
- Custom ML training from scratch
- Work without written agreements and clear scope
Investment Approach
Project delivery, not time billing
We charge for project delivery, not time. You get a defined project cost for a defined scope. Investment details are discussed during the discovery call — after we understand your specific requirements.
Every engagement starts with a free 30-minute consultation.
Explore More
Our services & case studies
AI application development
RAG systems, AI agents & enterprise chatbots
Intelligent automation
Document processing, invoice & workflow automation
SaaS & digital engineering
Multi-tenant platforms and enterprise web apps
Cloud infrastructure
AWS architecture, DevOps & MLOps pipelines
View case studies
Real AI systems we've built and shipped to production
Start with a discovery call
Book a free 30-minute scoping conversation
Speak with an expert
Connect with an AVIX product expert to learn more about our offerings.
Schedule Discovery Call